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Invitation to Bid for the Cottage Grove Reservoir Access Drive
Bid/RFP Status:
Awarded
Bid/RFP Due Date:
Monday, June 26, 2023 - 7:00pm
Bid/RFP Reference Number:
East Side Reservoir Improvement Project– 23-1021.1
Notice of Intent to Award
June 22, 2023
RE: Notice of Intent to Award
East Side Reservoir Improvement Project– 23-1021.1
Dear Bidder:
Pursuant to City Public Contracting Rule (City Rule) 137-049-0395, this Notice of Intent to Award to the above referenced project shall be posted on the City's website.
The City of Cottage Grove received one responsive bid for the work associated with the “East Side Reservoir Improvement Project – 23-1021.1". The bid was opened on Tuesday, June 20, 2023 at 2:00 p.m. The lowest responsive bidder was Pacific Excavation, Inc. with an overall bid of $494,269.00.
City staff will recommend award of the contract for “East Side Reservoir Improvement Project– 23-1021.1” to Pacific Excavation Inc. The City Council will make its decision at its regular council meeting on Monday, July 10, 2023 at 7:00 PM.
Protests of the City's Intent to Award must be filed within seven (7) days after the date of issuance of this notice. Any such protest must conform to City Rule 137-049-450(4) or will not be considered by the City.
Direct such protests to:
Shauna Neigh
City of Cottage Grove
Project Coordinator
400 E. Main Street
Cottage Grove, OR 97424
If you have any questions, please contact Shauna Neigh at (541) 942-3349 or engassistant@cottagegrove.org.
INVITATION TO BID
Cottage Grove Reservoir Access Drive Project
Addendum #2
June 15, 2023
Click on this link to access Cottage Grove Reservoir Access Drive Project Addendum #2.
Click on this link to access Addendum #2 Construction Documents.
Addendum #1
June 8, 2023
Branch Engineering Inc. Project No. 22-001L
City of Cottage Grove Project No. 23-1021.1
The following clarifications and revisions for the above-referenced project are hereby incorporated by
addendum to the previously issued bid documents.
Project Manual – Scope of Work Page 1 of 1 – Addition: City Schedule. ADD the following: Non-
Mandatory Pre-Bid Meeting: 1:00 PM, June 13, 2023, at the end of S. 22nd Street, City Limits.
Project Manual – Scope of Work Page 1 of 1 – Revision: City Schedule. Bids Closed/Opened & Read,
REPLACE The date of 2:00 PM, June 14th, 2023 with 2:00 PM, June 20, 2023.
Project Manual – Scope of Work Page 1 of 1 – Revision: City Schedule. Substantial Completion Date,
REPLACE The date of August 24th, 2023 with October 11, 2023.
Project Manual – Scope of Work Page 1 of 1 – Revision: City Schedule. Final Completion Date,
REPLACE The date of August 31st, 2023 with November 1, 2023.
Project Manual – Instruction to Bidders Page 4 of 5 – Revision: Section 10. Submission of Pre-
qualification Forms, REPLACE The date of September 23rd, 2022 with June 9, 2023.
Project Manual – First-Tier Subcontractor Disclosure Form Page 1 of 1 – Revision: Bid Closing: Date,
REPLACE The date of June 14th, 2023 with June 20, 2023.
Project Manual – Project Bid Page 2 of 3 – Revision: Section 9. REPLACE The number fifty-two (52)
with one hundred and fourteen (114).
Project Manual – Contract for Construction 1 of 2 – Revision: Paragraph REPLACE The number fifty-
two (52) with one hundred and fourteen (114).
End of Addendum #1
Click on this link to access Cottage Grove Reservoir Access Driveway Project Addendum #1 PDF
NOTICE IS HEREBY GIVEN THAT Sealed bids for Reservoir Access Drive, City of Cottage Grove, Oregon, shall be addressed to the City Engineer, Julie Leland, PE, 310 5th Street, Springfield, Oregon 97477 and will be received at Branch Engineering, Inc., 310 5th Street, Springfield, Oregon 97477. Acceptance of bids will be officially closed at 2:00 pm Pacific Time, June 14th, 2023, and immediately thereafter the bids will be publicly opened and read at Branch Engineering. The bid proposal shall be submitted under sealed cover and marked with the Contractor’s name and project name. Bid proposals received after the date and time fixed for opening will not be considered. No electronic or facsimile submittals will be accepted.
The project involves the installation of a new driveway that connects two ends of parcel 20-03-34-22-00100 in Cottage Grove, Lane County, Oregon. The work involves excavating, grading, embankment, storm pipe and level spreader installation, rock and asphalt paving, and restoration. The Engineer’s Estimate for this Project is approximately $450,000-$500,000.
The Project Manual including; Plans, Specifications, Agreement, and Bid Forms are available (below) to view and print. Any Addenda will also be posted, here, on the city’s website. All prospective bidders must be added to the Plan Holders List by sending an e-mail with company contact information to jessicam@branchengineering.com with the project title in the subject line. Prospective bidders must be on the Plan Holders List for their bid to be considered. Bidders are responsible for checking the website for addenda and changes prior to submitting bid, however notification of Addenda issuance will be issued via e-mail to the addresses listed on the Plan Holders List. No hard copy of the bid documents will be available.
